CheckThis › APOPS POS & stock
Point of sale and stock management for Kenyan businesses
APOPS POS, the CheckThis point of sale, sells at the counter and keeps your stock right in one place, even without internet. Scan the goods, take cash, card or M-Pesa, and print the receipt. Every sale takes the goods out of the store at once, so what you sold and what is on the shelf always agree.
At the counter
- Scan barcodes with your Android phone or tablet camera: no scanner to buy (USB and Bluetooth scanners work too)
- A large touch keypad for tablets and touch screens
- Keeps selling without internet and uploads the sales later
- Cash with change worked out, card, a typed M-Pesa code, or an M-Pesa prompt (STK push) to your own Paybill or Till
- Split payments, for example part cash and part M-Pesa
- Receipts on 58 mm or 80 mm thermal printers, with your KRA PIN, VAT and the customer's PIN when asked
- The cash drawer connected to the printer opens with every receipt
- Several tills, each selling from its own store or branch
Stock moves with every sale
- Prices come from your stock list, so cashiers cannot change them
- A sale is refused if the goods are not in that store
- Batches and expiry dates: the oldest-expiring batch leaves first, expired and recalled batches cannot be sold
- Serial numbers scanned at the counter for phones, electronics and other serialised goods
- Refunds put the goods back into stock
- Reorder list that feeds purchasing, and stock value at weighted average cost
Controls against shrinkage
- Each shift starts with a float and ends with a cash count; any shortage or excess is recorded and checked by a supervisor
- Refunds and discounts above your limit need a supervisor, and nobody approves their own
- Every drawer opening without a sale is logged
- Each M-Pesa code can be used once and is listed for checking against your statement
- Daily takings, VAT, cost of goods and margin by day, cashier and item
Try it free for one month
Sign up with your email and a password, confirm the code we send, and your private workspace is ready. Every module is included during the trial; afterwards you choose a Standard, Premium, Advanced or MAX package.
Questions
Is there a till screen with a cash drawer and receipt printer?
Yes. APOPS POS runs in the browser on a computer or tablet at the counter. Receipts print on 58 mm or 80 mm thermal printers, and a cash drawer connected to the printer opens when the receipt prints. Every drawer opening without a sale is logged.
Do I need to buy a barcode scanner?
No. On an Android phone or tablet, the camera scans the barcodes in APOPS POS and in Stock management, so the phone or tablet can be the whole till. A USB or Bluetooth scanner also works if your counter is very busy, and on a Windows computer or an iPhone, where the browser cannot use the camera for barcodes yet. Items without a barcode can be given one in Stock management.
Can customers pay by M-Pesa at the counter?
Yes. Send an M-Pesa prompt to the customer's phone and the sale completes when Safaricom confirms the payment, or type the M-Pesa code from the customer's message. Each code can be used only once.
Does it send invoices to KRA eTIMS?
CheckThis does not submit to eTIMS itself. The receipt shows your KRA PIN and the VAT, and you attach the eTIMS invoice where KRA requires one.
Does it work without internet?
Yes. Install the APOPS POS app on the counter computer or tablet. Without internet it keeps selling by cash, card and M-Pesa code from the item list kept on the device, prints receipts, and uploads the sales by itself when the connection is back. The M-Pesa prompt needs the internet.
Can a pharmacy or supermarket track expiry dates?
Yes. Items can be tracked by batch and expiry date. The oldest-expiring batch is sold first, items close to expiry are listed in advance, and expired or recalled batches cannot be sold.